What should be done with any written authorities that are not understood?

• A. Sign and file for record
• B. Void and reissue using a new number so that they are understood by all concerned.
• C. Mark as urgent and proceed
• D. Discard without notice

Answer: (B)

When a written authority isn’t understood, it must be voided and reissued with a new number so that everyone involved has a clear, current instruction. This approach prevents misinterpretation of the track movement and ensures all parties are aligned on the exact authorisation being used. Reissuing under a fresh number makes the directive explicit, traceable, and safe to implement.

Scribbling or filing an unclear document doesn’t fix the lack of clarity, and attempting to rush forward by marking it as urgent would bypass understanding, which is risky. Discarding it without notice would remove the authority entirely and sow confusion about who is allowed to proceed.